PEC/Premier: Advanced Training Tracker

PEC/Premier's new full-featured Advanced Training Tracker was officially released in January of 2009. With a subscription to our Advanced Training Tracker, our customers (Contractors) are not only able to track their PEC training, but are also able to track any and all of their training, including in-house custom training courses. Below are just some of the many Advanced Training Tracker features available:
(Click on the individual bullet lines below to expand them.)

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Custom Courses — You can create and track any training course.

You are not limited to PEC training courses. You can create and manage your own custom training courses. This allows you to track literally any type of training or certifications your company may have, whether in-house our outside training. You can add, edit, and delete courses as well as any training classes for your custom courses.

Classifications — Allow you to sub-divide your company many ways.

Classifications are a powerful feature of the Advanced Training Tracker. You can use them to categorize your training matrix and to allow searching and reporting by specific areas of your business. There is no limit on the number of classifications you can create or how you can use them. Classifications types include: Job, Business Unit, Cost Center, Department, Location, Work Shift, Supervisor, At Risk, Certification, and OES Code.

Training Matrix — Define who needs what training by classifications.

This is one of the most powerful features of the Advanced Training Tracker. You can create a training required matrix by job type, business unit, department, location, or any of your other defined classifications. You can compare your training matrix to that of the Operators to see what you are lacking. The training matrixes work hand-in-hand with the Training Needs Reports.

Training Needs Reports — Find out who needs what training.

You can generate comprehensive reports to show you what training your employees still need to satisfy their training requirements based on your training matrix. Each employee's training needs are determined by the sum of all of the classifications to which they belong. For example, an employee may be required to have certain training because of their job title, other training because of their location, and still other training because they work offshore. You can generate reports by employees, by course, by course bundles, by exceptions, and more.

Projected Training Reports — Find out who will need training in future.

Another powerful feature is the ability to generate training needs reports based on any date in the future. Whereas the normal Training Needs Reports tell you who needs what training today, this feature lets you get all of the same reports but based on a future date. This is extremely valuable when you are trying to determine whose training will expire in 60, 90, or 180 days. This allows you to ensure there are no lapses in training or certifications.

Training Taken Reports — Find out who has completed what training.

You can generate comprehensive reports to show you which employees have already completed training courses. Like the Training Needs Reports, you can generate reports by employee, by course, or by course bundle.

Print Employee Badges — You can print employee training badges.

You can print customized employee training badges that may includes your company logo, employee photo, employee ID, PEC number, and a list of completed training on the back. By printing the PEC number, the employee badge can replace the PEC badge. Badges can be printer to plastic cards (requires DTC550 printer) or to any photo-quality color inkjet printer.

Operator Release — You can release your training records to Operators.

Just like with the SSQ, you can optionally release your training records to participating Operators. This allows the Operator to view your training history and your training matrix, potentially saving an on-site visit. You release to each participating Operator separately. The Advanced Training Tracker release is completely separate and distinct from the SSQ release.

Employee Management — Easily add and manage employee records.

There is a good chance your new hire is already in our PEC database! You can easily search our entire database for new hires and then add them to your company as an employees. This saves you having to input most of their information. If they are not already in our database, it is easy to add them. You can maintain all aspects of employee information, including: contact information, employee photo, employee number, active/inactive status, and more.

Expiration Dates — Any course can have an expiration date.

Any training course can optionally have an expiration date. Any course can be set to expire on a specific date, in fixed number of days (say 365), or a combination of both. This feature was specifically designed to track courses that must be repeated periodically or that require periodic refresher courses to satisfy regulatory compliance.

Adopt PEC Courses — Adopt on a course-by-course basis.

Choose whether your company recognizes PEC training on a course by course basis. If you adopt a PEC training course, then all employees previous PEC training history will automatically appear in their records. This means any PEC training your new hires have previous completed will appear in their record as soon as you add them to your company.

Enter by Roster — Our roster entry screen saves time.

With most other tracking systems, you must enter each student's class attendance a student at a time. With Advanced Training Tracker, you can optionally enter an entire class (roster) at the same time. This saves data entry time because you do not need to repeat common data (class name, instructor, etc.) for each student.

PEC Training is Automatic — No need to enter PEC training courses.

You do not need to do the data entry to track any PEC training courses. Since we add all PEC training into the same Training Tracker database when we receive the tests from our PEC instructors, you do not need to do this step. These records will automatically appear in your employees training history once we do our data entry.

Course Equivalents — Accept both SafeGulf and SafeGulf Test-Out.

What if your company requires SafeGulf orientation for all offshore employees in its training matrix. But, your company will also except a SafeGulf Test-Out for seasoned hires. You can set up a course equivalency between these two courses so that completing either will satisfy an employee's need for SafeGulf orientation with regards to the training matrix and training needs reports. You may find other uses for this feature. For example, you can make two similar courses provided by two different training companies equivalent for training matrix purposes. Yet the two courses are still tracked separately and can be reported on separately.

Course Bundles — Group courses together for data entry purposes.

You can group several courses together into what we call a course bundle. Then, when entering training rosters, you only need to select the bundle instead of each individual course. This saves time and reduces input errors.

Customer Isolation — Each Contractor's data is completely isolated.

All the training records for each Contractor are completely isolated from all other Contractors. This was a major concern from our Contractor customers. When an employee leaves your company, the custom training courses that you tracked for them while with your company will not be available for other employers to see.

Web-Based — Advanced Training Tracker is web-based.

Like our SSQ database, the Advanced Training Tracker is a web-based application and is therefore available from any broadband Internet connected Windows PC with Internet Explorer (7 or higher).

Secure Access — Access to the SSQ/TT system is highly secure.

Access to the Advanced Training Tracker application is via a high-security encrypted SSL connection, so your data is safe and secure.

Breif History — Back in 2006, based on feedback from our customers (both Contractors and Operators) we started re-engineering our PEC training database. The result is our new Training Tracker! We have been using Training Tracker in-house since October of 2007 to track all PEC training conducted by all PEC authorized training providers. Today Training Tracker houses the safety and training records of literally tens of thousands of individuals. In January of 2009, we released the Advanced Training Tracker, which is designed specifically to address the training tracking needs of our Contractors. The Advanced Training Tracker is a part of the larger Training Tracker application. The Training Tracker database is housed on the same servers as our SSQ database and integrates closely with it. For example, you can use the same user login account to access both the SSQ and the Advanced Training Tracker.

Advanced Training Tracker is now included in a CAP subscription. Click here to find out more.

Feel free to call us today at (800) 892-8179 if you have any questions!